This notice was updated on 24 May 2018.
The introduction and enforcement of the EU General Data Protection Regulation (GDPR) offers us an opportunity to refresh our commitment to protect your personal data, and give you renewed assurance that your data is safe, yours to control, and being used responsibly. Because of this, we’re writing to you to briefly summarise how we use and store the information we hold about you, and give you the opportunity to review it.
Severn Wye are a non-profit company and a charity registered in England and Wales (Charity number 1083812) that administer, deliver and contribute to a wide variety of sustainability projects; whether on behalf of public authorities, funding bodies, or just in line with our charitable aims and objectives. Some will know Severn Wye independently, but most will encounter us through the delivery of one or more of the projects we work on. Behind these projects we are an organisation of experienced people, passionate about harnessing innovative ideas for building sustainable communities, businesses, schools and homes.
We collect information about you from interactions with our staff, projects, or websites. This is usually name and contact information, but for some projects, the scope can include event attendance, feedback, notes, correspondence and any data you have passed to us to provide a service to you. Online, we monitor website activity, and this occasionally includes personal data (e.g. when login credentials apply).
The information we hold about you helps us to deliver the services you are involved in. We store your data securely and we will delete your data when it is no longer required for the associated project, service, or when you withdraw consent for marketing.
We use your data to communicate with you and to monitor and evaluate the Severn Wye activities you are involved in. Our projects are typically subject to regular monitoring, reporting and evaluation in collaboration with their respective funding bodies, and we share data with these organisations for these purposes. Severn Wye will not sell or share personal information with third parties to market to you.
While the majority of our communications are regarding delivering the service we provide to you, we do like to send you news and information about projects, events and services that we think you may find relevant and beneficial. We will only ever send you communications that relate to topics or services you have shown interest in historically. As our project work typically has a short lifespan, towards the end of this period or during the project we will ask you to opt-in to communications that relate to future similar projects that Severn Wye may deliver.
You have the right to request a copy of the information that we hold about you at any time. To request some or all of the data we store on you, please write to us. Note that there may be a charge for this service, depending on the detail required. You may ask us at any time to correct or remove information you think is inaccurate. You may also request that we erase the data we hold about you at any time.
Severn Wye regularly update their Data Privacy Notice, Data Security Policy and Data Management Protocols across their projects when processes, regulations and systems change to meet current needs. For the full details of our policies and how they affect your data, please visit our website at severnwye.org.uk/privacy.
This Data Privacy notice was updated on 24 May 2018.